Association Management Software
Members, fees, donations and communication in one place. Your polishub is prepared for association management — and polbeo takes care of technical operation.
Association life in context
Your website remains the public entry point. Contacts, payments and communication come together in polishub. Discover three examples from association life.
Details from the online application arrive in your polishub. The board reviews the application and manages membership, contact data and fees on the same foundation.
Online donations, for example through Twingle, or manually recorded contributions are kept with the relevant contact. From there, you create individual or collective receipts.
Select members or interested people from the shared data base. Newsletters and circular emails reach the right list without maintaining another address list.
The workflows show possible configurations. You can implement forms, data transfer and individual setup yourself or commission the setup package.
The bigger picture
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Four building blocks work together — from gaining new members to ongoing communication.
Manage members, contacts and entries or departures centrally. This keeps member administration traceable even when the board changes.
Collect donations digitally or record them manually, create donation receipts directly from the system, and keep track of membership fees and other payments.
Send newsletters and circular emails to members, interested people and other mailing lists — all from the same data base.
We integrate a membership application form and a newsletter subscription form into your existing website. New applications and subscriptions arrive directly in polishub.
One connected solution instead of multiple lists and individual tools: members, payments, communication and applications on one shared data base.
The preconfigured work environment is part of the ongoing plan. You can adapt it yourself. With the optional setup package, polbeo adapts it to your association, transfers the agreed data and introduces your team.
Your association can then continue working with a basic configuration tailored to its everyday needs.
Interactive check without collecting email addresses
Answer six short questions about how your association is managed today. You will then see where polishub can support your association.
Takes about 2 minutes.
The preconfigured work environment is included in the ongoing plan. You can add individual setup by polbeo as an option.
Preconfigured work environment and operation
For providing your polishub, including updates, technical maintenance and support.
* All prices include statutory VAT.
Monthly payment: Continues indefinitely and can be cancelled at any time with one month’s notice. Annual option: Twelve-month term with 14 days’ notice before the end of the term. You actively book another discounted year. Without a new annual booking and without cancellation, your subscription continues indefinitely at the regular monthly price for your plan and can then be cancelled at any time with one month’s notice. Term and cancellation in detail →
The four-week trial ends automatically without a paid continuation. Setup packages are commissioned separately.
Enter your email address and confirm your registration. Your personal polishub is then provisioned.
Together, we clarify what member data already exists, how fees and donations are currently managed, and which website should contain the forms.
We configure your polishub for association management, transfer the agreed data and provide the forms.
We show the people responsible the most important workflows. The association can then work independently with the system.
A change of board should not mean that files, mailing lists and knowledge get lost. You do not have to run your own server, install software or take care of regular updates.
polishub remains the association’s shared work environment. New people responsible can receive their own access and continue working with existing data and workflows in one central place. This makes administration less dependent on which board member currently holds a particular spreadsheet, list or login.
The technical basis of polishub is the free open-source software CiviCRM. polbeo provides it as managed Software as a Service (SaaS) and takes care of provisioning, updates and technical maintenance.
Technology that thinks ahead
polishub combines a reliable shared foundation with a configuration that fits your work. Behind the service is polbeo’s own product technology: it helps us organise recurring processes systematically and provide suitable work environments.
More about the technology behind polishubYes. Existing member data can be transferred. Together, we clarify the format of the data and prepare the import accordingly.
No. The association package is designed to integrate the required forms into an existing website.
Yes. Several people can use polishub. Different access levels and permissions can be set up for different tasks.
polishub remains part of the association’s work infrastructure. New people responsible can receive their own access and build on the existing data and workflows.
No. Every polishub option lets you create unlimited users and contacts. The price does not depend on the number of people or records.
Use the preconfigured work environment and configure it further yourself, or commission polbeo to set it up, transfer data and introduce your team.
